QUINCY — Representatives from Klingner and Associates met with Quincy officials on Friday to unveil two possible options for renovations to City Hall that would allow planning and township employees to move out of the nearby annex building.
In October, the Quincy City Council authorized a $60,000 contract with Klingner for engineering services related to a possible renovation. On Friday, Klingner representatives presented two possible renovations.
One of the biggest changes for both proposals will be the relocation of the city council chambers from the first floor to the basement. The new space is estimated to be around 200 square feet smaller than the existing rooms.
Alderman Jeff Bergman, R-2, said he finds the new location unsettling for members of the public to physically attend council meetings and have their voices heard.
“I don’t want to put any restrictions on the public to be able to attend a board meeting, so going into a smaller space is about me,” Bergman said.
Quincy Mayor Mike Troup said it was determined that due to the large number of members of the public requiring customer service from various departments Monday through Friday, accessibility to those departments was a higher priority than accessibility to the board room for weekly meetings.
“I agree it’s not ideal, but a use of space where you have other people who (may) need to get help from a township assessor , we don’t want those customers going upstairs,” Troup said.
Alderman Mike Rein, R-5, argued that the rooms are used for more than city council meetings and can be used five to six days a week.
Kayla Fuller, architectural designer for Klingner, said the first option would move the IT department, Pro-Act, and the Quincy Township and Assessor offices to the former council chamber space. Planning and development offices and utilities would also be combined on the first floor.
Fuller said the second option would “empty” the first floor and have utilities and the treasurer’s office up front. There would also be small meeting areas for disgruntled customers. Windows and panic buttons would be installed at these locations to ensure security.
Option B’s second floor would have a main counter that would handle engineering and inspection requests, Fuller said.
Mike Carter, architect for Klingner and Associates, said the building’s structure is very strong. However, the roof needs to be replaced and further improvements to the facade are needed.
“I wouldn’t say there’s more need than you’d expect for a 50-year-old building and facade,” Carter said.
Carter said a preliminary estimate for the second option, which includes replacing the roof but does not account for repairs to the adjacent parking lot, was between $5.8 million and $6.4 million. That would work out to around $180 per square foot.
“It’s an opinion on the likely cost and I can’t stress that enough,” Carter said.
Klingner had no estimate on the first proposal.
City staff requested a cost estimate for the first renovation option and possible repair options for the parking garage at the next City Hall renovation committee meeting.